The Task Publishing hierarchy will not reflect the exact organizational structure and line-manager hierarchy in the organization. The stores are split into North and South areas, and the area managers for each respective set of stores also need to be able to publish tasks, too. Everyone – from the CEO to every shop assistant has a Microsoft 365 F1, F3 or E3 license and is enabled for Teams.Ĭurrently there are two departments that need the ability to send tasks out to the stores, the Marketing department, and the Health & Safety department. They have stores throughout the UK and a single HQ. We’ll use a retailer as our example scenario, Practical Living, who specialize in clothing. Implement the hierarchy using the Microsoft Teams Module for PowerShell.Enable features on Teams clients for ease of use.Ensure we’ve got an appropriate Teams information architecture in place.Plan how we’ll categorize tasks into buckets.Plan our task publishing hierarchy and how we’ll allow people to filter as they publish.The configuration we’ll create and apply to Teams in this article will enable the Task Publishing capabilities for our example organization. Task Publishing leverages the built-in Tasks (formerly Planner) app in Teams, which by default shows people a consolidated view of their To-Do and Planner tasks. Because these sets of tasks are created by an individual and then published by that person centrally, it’s not ideal for regular tasks (like a set of daily checks) but works great for monthly tasks where there’s slight variations each month. Task Publishing is a particularly great fit for distributed businesses where staff in central teams need to regularly ask managers around the business to complete tasks such as audits or participate in marketing campaigns. As tasks are completed, they can view built-in reports showing the status of each task, such as how many teams have begun the task, assigned it to a team member or who has completed each task. People higher up in the hierarchy can create task lists, and once published they can choose sections of the organization to receive a copy of each task. Task Publishing in Microsoft Teams allows you to configure a hierarchy for distributing Planner tasks throughout your organization.
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